recording employee termination meetingsAn employer recently asked whether it would be helpful for them to record a sensitive employee termination meeting and, more broadly, whether this is a recommended practice for routine terminations. In this particular case, the logistics of having a second person attend as a witness were tricky, and the employer was also looking to be more efficient by having only one person conduct the meeting.

In remote work environments, it’s easy to secretly record meetings.  In most cases, however, there is more to lose than gain by recording a meeting without the other person’s consent. Obtaining consent is of course always an option, but that usually changes the tone and content of any meeting, making the recording a less useful exercise.  
Continue Reading Employers: There’s no need to record employee termination meetings

Human rights legislation across Canada protects employees from discrimination on the basis of disability and requires employers to accommodate employees with disabilities to the point of undue hardship. Long-term leaves of absence often leave employers wondering how to fulfil their duty to accommodate and at what point are they able to terminate an employee after an extended absence.

How Does an Employer Accommodate an Employee Who Can’t Work Due to Disability? 

When an employee requests a leave from work due to illness or injury with supporting documentation, employers generally start by providing the requested leave. Permitting the leave constitutes an accommodation. Generally, the initial leave is for a period of a few weeks or months depending on the medical professional’s recommendation. Following this initial accommodation, human rights adjudicators require an employer to actively engage with the employee to explore other potential accommodations. To do so, an employer should maintain reasonable contact with the employee to monitor their intention and ability to return to work and seek up-to-date information about the nature of the employee’s medical condition, restrictions and limitations, prognosis for recovery, and ability to perform alternative work. This process is ongoing and may last for several years. Employees must have the opportunity to contribute meaningfully to the accommodation process. 
Continue Reading Accommodating Long-Term Absences: Considerations for Employers

Back by popular demand and ICYMI, we are doing a live repeat of our Watching the Watcher webinar!

While the October 11th deadline has come and gone, it is better late than never to get your Electronic Monitoring Policy in place. SpringLaw, nNovation and The Privacy Pro have partnered up and pulled together the privacy law, employment law and tactical privacy operational components into this one webinar to help organizations get compliant as soon as possible.

On October 11th, Ontario Bill 88 came into effect, requiring employers with more than 25 employees to publish policies outlining their employee monitoring activities. Employee monitoring goes beyond the obvious things like geolocation of fleet vehicles, security cameras installed for safety and security. Companies that have implemented processes and systems for remote work, sales enablement tools, productivity software, and even badge access readers may find that they are in fact carrying out monitoring employees.

Join us on Wednesday, October 19th for our free webinar to map out your game plan. We’ll spend 30 minutes outlining all you need to know and then another 30 minutes for a Q&A!
Continue Reading Free webinar: Watching the Watchers – Bill 88 and Electronic Monitoring Policy Requirements

Common Contracting Mistakes Made by EmployersEnsuring that you have succinct, legally compliant, and up-to-date contracts in place is one of the most important things an employer can do to start off on the right foot with a new employee.  It also helps to avoid legal headaches down the road, should the employment relationship not work out.

Bosses and managers are busy and budgets can be tight, leading businesses to sometimes cut corners when it comes to contract templates. Below are 5 of the most common contracting mistakes employers make that can come back to bite them later.
Continue Reading 5 Common Contracting Mistakes Made by Employers

With only a few business days left before October 11, 2022, when employers must have a written Electronic Monitoring Policy in place, SpringLaw is fielding regular questions from employers about their near-final drafts. The policy requirements and meeting this new transparency obligation are discussed in our prior blog: New Electronic Monitoring Policy: The What, How and Why for Employers. The deadline for providing a written copy to employees is November 10, 2022.

Step One: Review Your Current Electronic Monitoring Practices

Employers with a buttoned-down approach should start with a broad review of their current monitoring practices. This may unearth some overkill monitoring and data collection – passive and unintentional, or otherwise. 
Continue Reading Privacy Compliance: We’re Watching You, Employees, But Not Really

The pandemic has taken its toll on workplaces. Employees are no longer prepared to take it for the collective team at the expense of self-care and family, and employers are stretched on time, budgets and bandwidth as everyone settles into the new post-pandemic era. There is currently a disconnect between what is “the job” and what are the “above and beyond” parts of the role, resulting in a fresh wave of communication gaps and misunderstandings in the workplace.

Perfect Storm – Why Now?

Why are employees only now Quiet Quitting? Workplaces are currently in this perfect storm of disconnects and job evolution:
Continue Reading Managing Quiet Quitting Employees

Navigating Employee Accommodations in the Post-Pandemic WorkplaceBack to Sweaters, School, and the Office – Oh My! 

For many, September marks the start of a new year. Yes, yes, we know January is the real first month of the year but September marks the end of summer holidays, kids going back to school, and many workforces who had modified summer schedules tend to resume their regular working hours in the Fall. While these used to be pretty standard and expected changes pre-pandemic, employees are now finding these organizational shifts to be more challenging than ever. In turn, employers are facing new accommodation issues and are trying to keep up. From employees wanting to work from home to family obligations to mental health and stress, here is everything you need to know about accommodating your employees. 
Continue Reading Navigating Employee Accommodations in the Post-Pandemic Workplace

Free Webinar: Managing Quietly Quitting EmployeesThe pandemic has taken its toll on workplaces. Employees are no longer prepared to take it for the collective team at the expense of self-care and family, and employers are stretched on time, budgets and bandwidth as everyone settles into the new post-pandemic era. There is currently a disconnect between what is “the job” and what are the “above and beyond” parts of the role, resulting in a fresh wave of communication gaps and misunderstandings in the workplace.

This webinar will help employers sort through quiet quitting, performance expectations and how to reduce overall legal risks and headaches with employees who are no longer showing up with robust enthusiasm (and/or showing up to simply do only their job).
Continue Reading Free webinar: Managing Quietly Quitting Employees

Hey Ontario Employers!  Are you burnt out and overwhelmed with all of the HR Law fires you’re always putting out and the struggle of just keeping up with legal compliance?  We have built a brand-new legal solution called the Boss Law Bootcamp!  Check out the video below and/or visit our website to learn more!

HR law toolkit: Boss Law BootcampHello Friends of SpringLaw!

We hope your summer has gone well! 

For many of our employer clients, it’s time to get back to business, solidify HR law systems and post-pandemic norms and to gear up for a busy fall.

We want to make that easy for you – we’re excited to announce the launch of our new Boss Law Bootcamp. This comprehensive online program is designed for both new employers not sure where to start as well as boss pros who all need to keep their legal templates and resources up to date.

The Bootcamp includes the up-to-date core HR law contracts and policies you must have in place today, plus bonus guides & checklists AND time with our employment lawyers to customize and help you with the how of implementing the legal infrastructure. We want this to be effortless and quick for you.

And we have an Early Bird price until Sept 15!

Packed with practical knowledge, templates, policies and practices!


Continue Reading New Boss Law Bootcamp